Finance Assistant

  • Finance
  • Edinburgh, United Kingdom

Finance Assistant

Job description

Gecko needs its first Finance Assistant! This is a rare opportunity to join a finance team in its infancy, as part of a very fast-growing and agile business. We are a company of 40 people, and growing, based in the UK and USA, managing 100+ clients across the globe. Reporting directly to the Head of Finance, this is a unique role with lots of opportunity for personal growth now and as we continue to expand.

About Us

Gecko was founded in 2012 with the vision of improving the way institutions manage enquiries generated from all corners of their digital marketing. Now, our highly successful SaaS software is used in over 100 Universities across the globe. We are at an exciting stage of growth with the ambition to double in size this year alone.

Leading Universities across the world use Gecko to improve the way they recruit students, drive efficiencies in enquiry acquisition and increase conversion rates. Our software has helped Universities connect with over 6 million students worldwide, whether they’re capturing inquiries at recruitment fairs in far-flung corners of the globe, registering attendees on to campus tours, or helping freshers navigate the new world of higher education, our customers trust us to help deliver a great experience for their students.

Gecko platform enables higher education institutions to create sophisticated multi-channel communication plans. "From the beginning, the great thing about Gecko has been the ability to automate the inquiry process through workflows, our whole system is set-up on workflows!"

About the Job

Based in our Edinburgh office you will assist the Head of Finance with the financial management of our UK head office company and US subsidiary company which will include the following:

  • Maintaining the purchase and sales ledgers
  • Banking duties including reconciliations
  • Managing credit control
  • Processing UK and US payroll and managing staff commissions (no US payroll experience is necessary)
  • Reviewing, approving and reconciling credit card expenses
  • Processing of journals, accruals and prepayments and assisting with the monthly management accounts and year-end reporting
  • Assisting with budget preparation and cash forecasting
  • Assisting with tracking our key SAAS metrics (no experience of this is necessary – we can teach you!)
  • Assisting with software and process improvements/changes ready for continued growth
  • Assisting with UK and US tax responsibilities including submission of VAT returns and US sales tax returns
  • Ad hoc help with all things finance-related!


About you

  • Proven experience in a similar finance role is essential
  • Part qualified
  • Excel experience
  • Strong communication skills
  • Strong attention to detail
  • Strong problem-solving abilities and willingness to learn and to use your own initiative to drive improvements in processes

It would be beneficial but not essential if you had experience in:

  • Experience with cloud-based accounting software would be beneficial (e.g Xero)
  • Experience working in a software-as-a-service company

You will strongly identify with our 3 core values:

  • Integrity - do what you say you are going to do
  • Responsibility - take ownership and pro-actively look to add value
  • Customer Focus - understand our customer’s needs and exceed their expectations

Why Gecko?

Why not? Joining Gecko, you will have the opportunity to learn from and work alongside some of the most passionate and driven people in the industry. Equally, this exciting time for Gecko presents a unique opportunity to embed yourself into the business at this early stage and to grow and develop as the Company grows. Don’t worry though, we’re not all serious. In our colourful modern New Town office, you can join in on the daily ping-pong league. And if the sound of the ping-pong becomes too much, you can use your Bose noise-cancelling headphones to listen to music whilst chilling out on one of the bean bags. Unless it’s your birthday, in which case we insist that you take the day off.

Benefits we offer, include:

  • Competitive Salary – the salary will be £23k-£30k FTE subject to qualifications and experience. We are advertising the role as a full time position but we are open to applications from candidates who wish to work part time.
  • Top Tech - MacBook Pro & Bose Wireless Headphones
  • Flexi-time
  • Pension Scheme
  • Share Option Scheme
  • 28 days Holiday (plus your Birthday off)
  • Complimentary Breakfast, fruit & soft drinks (including great coffee)
  • Regular team events
  • Fortnightly Company lunch

* Please note: You must have the right to work in the UK as we are unable to offer visa sponsorship. Thank you for your understanding. 

**No agencies, please!